Referral Program Terms and Conditions

§ 1.

General provisions

These Terms and Conditions of the Referral Program at Calendesk, hereinafter referred to as "the Terms", set out the rules for referring the Calendesk System by existing Users, as well as the rules for granting Rewards for successful referral of the Calendesk System to New Customers.
These Terms, together with individual terms agreed under § 6a, exhaustively set out the rules for referring the Calendesk System and the associated rewards. Any changes to the Referral Program require a prior amendment to the Terms or individual terms agreed under § 6a.
The Terms are available at the following URL: https://calendesk.com/referral-program
The Referral Program is addressed exclusively to Users who use the Calendesk System during the Referral Program period. If the User has ceased using the Calendesk System, they may not participate in the Referral Program.
Users who could qualify for consumer status under the applicable consumer protection laws may not participate in the Referral Program.
Participation in the Referral Program is voluntary. The User may withdraw from the Referral Program at any time by ceasing to use the Referral Link and the Referral Code.

§ 2.

Definitions

The terms used in these Terms shall have the following meanings:

Referral Link – a dedicated link assigned to a specific User, through which a New Customer may begin using the Calendesk System and purchase a subscription for services provided by the Organizer;
Referral Code – a string of letters and digits assigned to a specific User, which a New Customer may enter when first purchasing a subscription in the Calendesk System;
Reward – the Referral Reward or the Welcome Bonus;
Referral Reward – a specified monetary amount paid to the User for the successful completion of the contest task (Referral), in accordance with the rules set out in the Terms;
Welcome Bonus – a discount on the New Customer's first subscription payment in the Calendesk System, either a fixed amount or a percentage, in accordance with the rules set out in the Terms;
New Customer – an entity that registered an account through a User's Referral Link or entered the User's Referral Code when first purchasing a subscription, and subsequently began using the Calendesk System, in accordance with the rules set out in the Terms. If the Referral Link and the Referral Code belong to different Users, the New Customer is assigned to the owner of the Referral Code;
Organizer – MPR Sp. z o.o. (limited liability company) with its registered office in Warsaw at ul. Floriańska 6 lok. 02, 03-707 Warsaw, entered into the National Court Register by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register, under KRS number: 0000788188, NIP: 5783137225, share capital: PLN 10,000;
Referral – the completion by a User of the contest task, which consists of successfully acquiring a New Customer through the Referral Link or through the Referral Code entered at the first subscription purchase;
Referral Program – a contest organized by the Organizer, the purpose of which is to acquire a greater number of paying users;
Data Protection Regulations – in particular, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), as well as the Polish Act of 10 May 2018 on the Protection of Personal Data;
Balance – the status of the User's Referral Rewards in the Referral Program, shown in the Calendesk System panel;
Participant – the User or the New Customer;
User – a natural person, a legal person or an organizational unit without legal personality that holds an account in the Calendesk System and intends to participate in the Referral Program.

§ 3.

Participation in the Referral Program

To participate in the Referral Program, the User should read these Terms and then generate a Referral Link within their user account in the Calendesk System. The Referral Link consists of a unique combination of letters and numbers and is therefore strictly assigned to a specific User. The User's Referral Code is part of their Referral Link. The Organizer may assign the User an individual Referral Code.
By generating the Referral Link, the User confirms that they have read and accept the provisions of these Terms.
The Referral Link and the Referral Code may be used multiple times, with different people. They have no expiration date and do not expire, subject to the next sentence. A change of the Referral Code at the User's request or with the User's consent ends the validity of the previous Referral Link and Referral Code. If the User's account in the Calendesk System is deleted, the Referral Link and the Referral Code are deleted as well.

§ 4.

Completion of the contest task

After obtaining the Referral Link, the User may proceed to complete the contest task, which is the acquisition of New Customers. To successfully complete the contest task, the following is required:
1. providing the Referral Link or the Referral Code to a potential New Customer;
2. registration in the Calendesk System by the New Customer using the Referral Link, or entry of the Referral Code by the New Customer at the first subscription purchase;
3. purchase of a monthly or annual subscription in the Calendesk System by the New Customer;
4. use of the Calendesk System by the New Customer, with the subscription paid, for at least 30 days from the subscription purchase or for a longer period set in individual terms (qualification period).
Failure to meet any of the above conditions means that the Referral Reward is not due.
Only an entity that has never previously paid for a subscription in the Calendesk System, including on another account, is considered a New Customer. In particular, the Referral Reward is not due when the New Customer's e-mail address or tax number (NIP) belongs to another Calendesk System account for which a subscription was paid.
The Referral Reward is not due if:
1. the New Customer stopped using the Calendesk System or stopped paying for the subscription before the end of the qualification period;
2. the New Customer's subscription payment was refunded;
3. the New Customer's total net subscription payments within the qualification period are lower than the Referral Reward;
4. the New Customer is the referring User, or an entity using the same tax number (NIP) as the referring User;
5. the New Customer entered their own Referral Code.
For each successful Referral of a specific New Customer, the Referral Reward may only be granted once. In the case of a second Referral of the same New Customer, the Referral Reward is not due.

§ 5.

Rights and obligations of Participants

Participants are obliged to participate in the Referral Program in compliance with the Terms, applicable law and good practices.
The following is prohibited:
1. misleading New Customers regarding the Organizer or the Calendesk System and related services, in particular by providing false or incomplete information about the features or prices applied by the Organizer;
2. using any algorithms (bots) or other tools that would generate new user accounts in the Calendesk System;
3. creating new user accounts in the Calendesk System using unlawfully obtained personal data, in particular as a result of identity theft of a third party;
4. making any payments for a subscription in the Calendesk System without the knowledge and consent of a third party to whom the funds may belong, in particular as a result of credit card theft or other unauthorized access to third-party funds;
5. undertaking any other actions aimed at obtaining Rewards unlawfully, in particular to the detriment of the Organizer.
The User independently decides to whom and how they share the Referral Link or the Referral Code. The Organizer does not impose any methods for acquiring New Customers, subject to the provisions of paragraphs 1 and 2.
A User who publishes content containing the Referral Link or the Referral Code, in particular on social media, labels it clearly and understandably as advertising or as a collaboration with the Organizer.
In the event of any doubts regarding participation in the Referral Program, the Participant may address questions directly to the Organizer by sending a message to [email protected]

§ 6.

Rewards and the manner of their delivery to Participants

For participation in the Referral Program, the Organizer provides the following Rewards, unless individual terms under § 6a state otherwise:
1. Referral Reward – for each properly completed contest task, the Organizer grants the User a Referral Reward of PLN 50, USD 13, EUR 12 or GBP 10 net;
2. Welcome Bonus – the New Customer receives a discount on the first subscription payment of PLN 50, USD 13, EUR 12 or GBP 10 net.
The Referral Reward may be obtained by the User multiple times, after each properly completed contest task. The total value of Referral Rewards for Users who do not conduct business activity, or who conduct unregistered activity, may not exceed PLN 2,000 gross for the entire period of participation in the Referral Program.
The Welcome Bonus may be obtained by the New Customer only once. In the case of a second and subsequent registration of the New Customer in the Calendesk System, no additional Welcome Bonus is due.
The Referral Reward may be delivered to the User in 2 ways:
1. by reducing the Organizer's fee for the User's use of the Calendesk System by the value of the Referral Reward;
2. by paying out the amount to a bank account indicated by the User, provided that the User's Balance is at least PLN 250 net or the equivalent of this amount in the currency of the User's Referral Program.
The User acquires the right to the Referral Reward on the day all the requirements referred to in § 4(1) are met, and the Referral Reward is added to the Balance on that day.
The New Customer acquires the right to the Welcome Bonus at the first subscription purchase. The Welcome Bonus is applied automatically to the first subscription payment.
To choose how the Referral Reward is delivered, the User submits a request in the Calendesk System panel or sends an e-mail to [email protected]. After receiving the request, the Organizer, within 14 days at the latest, reduces the fee referred to in paragraph 4(1) or transfers the amount to the indicated bank account, subject to paragraphs 8-9.
Reducing the fee by the value of the Referral Reward does not require any additional action from the User. If the Referral Reward is to be paid out in cash, the User is obliged to issue an accounting document on the basis of which the Organizer makes the payment, in the form of an invoice or a confirmation of receipt of the Referral Reward. Until the Organizer receives a correct and complete accounting document, the payout period does not begin, or if it has begun, it is suspended until the Participant completes the necessary formalities.
The Organizer may refuse to deliver a Reward if:
1. the User has violated the Terms and the conditions of participation in the Referral Program;
2. the User obtained the right to the Reward unlawfully, in particular as a result of committing a crime;
3. the User has lost the right to the Reward;
4. the User has not completed the formalities required to deliver the Reward, in particular has not provided the Organizer with the necessary accounting documents.
If, after the Referral Reward was added to the Balance, the New Customer received a refund of a subscription payment, or it turns out that the Referral Reward was not due, the Organizer may reduce the Balance by that Reward. The Balance may then become negative, and the negative amount is settled against subsequent Referral Rewards.
The Welcome Bonus cannot be exchanged for cash and may be used only as a discount on the first subscription payment.
The value of the Reward is expressed as a net amount, which constitutes the Participant's income. The Reward amount should be settled in accordance with applicable law.

§ 6a.

Individual terms

The Organizer may agree individual terms with a User who conducts business activity, which may set in particular:
1. the amount of the Referral Reward, separately for New Customers with a monthly and with an annual subscription, as a fixed amount or as a percentage of the New Customer's payments;
2. the amount of the Welcome Bonus, as a fixed amount or as a percentage discount on the first subscription payment;
3. a qualification period longer than 30 days, but not longer than 365 days;
4. an individual Referral Code;
5. the User's account manager on the Organizer's side.
Individual terms require the User to provide their tax number (NIP). They are shown in the User's Calendesk System panel and prevail over § 6(1). In all other respects, the Terms apply.
A Referral Reward set as a percentage is calculated on the net amount the New Customer pays for the subscription after the Welcome Bonus:
1. for an annual subscription, on the first annual payment;
2. for a monthly subscription, on the sum of the first monthly payment and two further monthly payments at the subscription price on the day of the first payment.
A percentage Referral Reward is granted once, after the qualification period ends. If the New Customer switches from a monthly to an annual subscription before the end of the qualification period, the Referral Reward is calculated at the annual rate.
If the New Customer paid in a currency other than the currency of the User's Referral Program, the User receives the Referral Reward in the amount set out in § 6(1)(1).
The limit referred to in § 6(2) does not apply to a User with individual terms.
A change of individual terms to terms less favourable for the User requires the User's consent and does not apply to New Customers who purchased a subscription before that change.

§ 7.

Personal data protection

The controller of the personal data of persons participating in the Referral Program is MPR Sp. z o.o. The data will be processed in compliance with the Data Protection Regulations, primarily to run the Referral Program and to deliver the Rewards due.
The information clause for the Participant, containing information on the processing of their personal data, constitutes Annex No. 1.
If a Participant has in any way provided personal data of a third party without that third party's knowledge or consent, the Organizer has the right to immediately delete the third party's data and to exclude the Participant from the Referral Program. If the Organizer suffers damage as a result of a Participant providing personal data of a third party without their consent, it may pursue the legal consequences against the Participant, including claiming full compensation.
The Participant is obliged to provide true and accurate personal data where it is necessary for activities related to the Referral Program. The Organizer is not liable for the consequences of not providing personal data or of providing false, outdated or incomplete personal data, in particular contact details.

§ 8.

Duration of the Referral Program

The Referral Program runs for a fixed period of 2 years, from 01.04.2026 to 31.03.2028, subject to the provisions below.
The Organizer may:
1. extend the duration of the Referral Program (e.g. due to the benefits it brings to the organization);
2. temporarily suspend the Referral Program (e.g. due to a lack of marketing needs);
3. decide to end the Referral Program before the date referred to in paragraph 1.
The Organizer will inform Participants about the circumstances referred to in paragraph 2 by e-mail.

§ 9.

Complaints procedure

If a Participant finds that the Referral Program is being carried out contrary to the Terms, they may submit a complaint.
A complaint may be submitted:
1. by e-mail to [email protected];
2. in writing by post, preferably by registered mail, to the Organizer's address.
A complaint should contain:
1. the complainant's first and last name;
2. contact details;
3. a detailed description of how the Referral Program was carried out contrary to the Terms;
4. the complainant's demands related to the complaint.
After receiving a complaint by e-mail, the Organizer promptly confirms its receipt by e-mail to the address provided.
Complaints are processed within 30 (thirty) days of submission.

§ 10.

Contact with the Organizer

The Organizer can be contacted about the Referral Program:
1. by e-mail: [email protected];
2. by phone: +48 58 333 12 10;
3. by post: MPR Sp. z o.o., ul. Floriańska 6 lok. 02, 03-707 Warsaw, Poland.
The preferred form of communication between the Parties is e-mail.

§ 11.

Final provisions

The rights and obligations arising from participation in the Referral Program, in particular the right to receive Rewards, are not transferable to other persons.
The Organizer reserves the right to amend the Terms in cases such as:
1. a change of the conditions on which the Referral Program is organized;
2. the need to adapt the Terms to changes in the law;
3. the need to adapt the Terms to a decision, judgment or other ruling of a competent court or state authority;
4. the need to fulfil a legal obligation of the Organizer;
5. editorial changes.
Each document is marked with the date from which its provisions apply.
Amendments to the Terms are published within the Calendesk System, and Participants may also be notified of a planned amendment by e-mail.
Amendments to the Terms take effect on the date indicated in the notification, but not earlier than 3 (three) days after the notification.
The law applicable to obligations arising from the Terms is Polish law, in particular the Civil Code of 23 April 1964 (consolidated text: Journal of Laws 2023, item 1610, as amended) and other applicable provisions of Polish law.
These Terms apply from 06.10.2026 to Users who joined the Referral Program on or after that date.
For Users who joined the Referral Program before 06.10.2026, these Terms apply from the date indicated in the notification referred to in paragraphs 4-5. Until that date, the Terms in the version applicable from 01.04.2026, available on the Organizer's website, apply to them.

Appendix 1 to the Terms and Conditions of the Referral Program at Calendesk

INFORMATION CLAUSE

In accordance with the provisions of the General Data Protection Regulation (GDPR), we inform you that:

The controller of your personal data is MPR Sp. z o.o. (limited liability company) with its registered office in Warsaw at ul. Floriańska 6 lok. 02, 03-707 Warsaw, entered into the National Court Register by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register, under KRS number: 0000788188, NIP: 5783137225, e-mail address: [email protected], hereinafter referred to as the Company;
For the purposes of the Referral Program, the Company may process such personal data as first and last name, contact details (phone number, e-mail address), company name, address, NIP number, individual referral link, date of user account registration, as well as other data necessary for participation in the program, in particular data required by tax law;
The Company obtains personal data directly from you or from the person who referred you as a new customer of the Company;
Your personal data may be processed for various purposes:
1. for the purpose of participating in the Referral Program — on the basis of Art. 6(1)(a) GDPR (consent);
2. for the purpose of concluding a contract related to the use of the Calendesk System — on the basis of Art. 6(1)(b) GDPR (actions necessary for the conclusion and performance of a contract);
3. for the purpose of fulfilling the Company's obligations arising from tax law in connection with the delivery of rewards — on the basis of Art. 6(1)(c) GDPR (necessity to fulfill obligations arising from law);
4. for the purpose of fulfilling the Company's obligations in the area of personal data protection, e.g., in the creation of registers and records — on the basis of Art. 6(1)(f) GDPR (legitimate interest of the Data Controller); the legitimate interest of the Company is, e.g., having confirmation of the fulfillment of this information obligation towards you;
5. for the purpose of establishing, pursuing, or defending against claims — on the basis of Art. 6(1)(f) GDPR (legitimate interest of the Data Controller); the legitimate interest of the Company is the protection of the Company's property interests;
6. for archival and evidentiary purposes, for the protection of information that may serve to demonstrate facts — on the basis of Art. 6(1)(f) GDPR (legitimate interest of the Controller); the legitimate interest of the Controller is having information needed, e.g., by state authorities
Providing all personal data is voluntary, however:
1. providing such data as: first and last name, contact details — is necessary for participation in the Referral Program (without this data it will not be possible to identify the person making the referral);
2. providing such data as first and last name, company name, business address, NIP, e-mail address — is necessary for concluding a contract for the use of the Calendesk System (without this data, concluding the contract will not be possible);
3. providing such data as bank account number and data arising from tax law provisions is necessary for the Company to fulfill its legal obligations related to the delivery of rewards to participants;
4. providing other data is a condition for the Company to pursue its legitimate interest.
Your personal data will not be used for automated decision-making, including profiling;
If your data is processed on the basis of consent, you may withdraw your consent at any time, provided that the withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent prior to its withdrawal;
Your personal data may be disclosed to hosting providers who store data on servers; cloud computing service providers in which files that may contain your personal data are stored; the accounting firm that processes your data visible in documents related to the contract with the Company; entities providing technical support services that gain access to data if the technical work concerns areas where personal data are located; other subcontractors that gain access to data if the scope of their activities requires such access; in addition, we may be obligated, e.g., on the basis of a legal provision, to disclose your personal data to private and public entities;
We kindly inform you that we may transfer your data outside the European Economic Area or to an international organization, which is, e.g., related to the Company's cooperation with various entities. For its part, the Company ensures that data will be transferred to countries for which the European Commission has issued a decision on the adequate level of personal data protection, or in compliance with all legal requirements, including on the basis of an appropriate contract containing data protection clauses adopted by the European Commission, ensuring an appropriate method of securing the transferred personal data;
Your personal data will be stored for various periods, depending on the role or function you perform, as well as the purpose for which we process your personal data:
Your personal data will be stored:
1. for the period necessary for participation in the Referral Program — in the case of personal data processed for the purpose of participation in the Referral Program;
2. until the expiry of limitation periods — with respect to personal data processed for the purpose of establishing, pursuing, and defending claims;
3. for a period of 5 years from the end of the tax year in which the deadline for payment of tax for the previous year expired — with respect to personal data processed for the purpose of fulfilling tax obligations;
4. until an effective objection is raised or the purpose of processing is achieved — with respect to personal data processed on the basis of the legitimate interest of the Data Controller;
5. until consent is effectively withdrawn — in the case of personal data processed on the basis of consent;
You have the right to access your personal data, to rectify, delete, or restrict their processing, to object to processing, as well as the right to data portability;
You have the right to lodge a complaint with the President of the Personal Data Protection Office if you believe that your personal data is being processed in violation of the law.