Calendly alternatives: a comprehensive guide to scheduling tools

Read time: 11 minutes

Calendly alternatives: a comprehensive guide to scheduling tools

Imagine sitting at your desk, scrolling through countless emails, trying to organize a meeting with a group of people whose schedules seem more complex than a James Joyce novel.

The nightmare unfolds as you try to find the perfect date and time that works for everyone. Fortunately, scheduling tools like Calendly has come to the rescue. However, it’s not the only solution on the market.

Today, we’ll explore various Calendly alternatives, including the powerful Calendesk, to help you choose the best option for your scheduling needs. 💪

The Dominance of Calendly

Calendly, the brainchild of Tope Awotona, took the business world by storm in 2013. It quickly became popular for its simple yet efficient approach to scheduling appointments and events.

Today, millions of users rely on Calendly to streamline their:

  • meetings,
  • interviews,
  • and consultations.

However, as with any successful product, Calendly has given rise to a plethora of alternatives, each with its unique features and strengths.

And we are about to check these scheduling apps out.

Calendly is a good appointment scheduling software – it lets you book meetings, offers calendar integrations, email reminders, etc.

But it also has limited features, and there are now plenty of great alternatives available.

In this article, we’ll explore some of the best Calendly alternatives that can help simplify your scheduling process, save time, and provide you with additional options.

Why should you look for alternatives to Calendly

Are you tired of millions of email notifications assaulting you when you want to schedule one-on-one meetings? Do you want to save your energy and make your scheduling process much easier? Or do you want to effectively fill free time slots to accommodate as many clients as possible?

If, at some point, you said the magic yes, it might be high time to look for an alternative to Calendly! ✨

Also, finding an alternative that allows you to book appointments successfully comes with many other benefits. Take a look at the examples:

Exploring additional features

While Calendly is a robust scheduling tool, it may not have the basic and extra features you need. By looking at alternatives, you can find a tool that offers unique options tailored to your specific requirements, like:

  • robust features for teams,
  • core email marketing features,
  • or functions that will boost your customer service.

Customization and branding options

Calendly has limited customization options, and exploring alternatives with the guidance of Los Angeles branding experts can help you find an online scheduling tool that allows for more personalized booking pages and enhanced branding capabilities. This can strengthen customer awareness of your brand.

Pricing and flexibility

Calendly’s pricing structure might not suit every budget or business size. Searching for meeting scheduling systems can help you discover one that offers more flexible pricing options and premium plans that fit your business needs.

🥇 Calendesk: A Powerful Alternative

Among the many contenders, has emerged as a formidable alternative to Calendly.

This appointment scheduling app has a user-friendly interface and powerful features that simplify the process of:

  • scheduling appointments,
  • managing bookings,
  • organizing events,
  • making changes during online booking,
  • etc.

The platform offers a variety of pricing plans tailored to your needs, from a Standard plan to the Enterprise one for large organizations. You can also try this software for free for 14 days.

The platform also boasts numerous integrations, making it easy to connect with other tools and services you already use, such as Google Calendar, Microsoft Outlook, and Zoom.

Calendesk’s customer support and user experience stand out from the crowd. With a responsive team ready to assist you, you’ll never feel lost or overwhelmed.

What should you know about Calendesk?

Here is some information that works in favor of this tool.

🚀 Time-saving

Calendesk automates appointment scheduling, freeing up time for more critical tasks. With this platform, you won’t waste time arranging meetings with clients.

🌍 Global reach

Calendesk ensures seamless booking across the world, avoiding confusion and missed appointments.

🔧 Customization

You can create personalized booking pages that align with your brand and provide a unique experience for your clients. You will find here customizable branding options that will make a better impression on your audience.

🔗 Integrations

Calendesk’s additional functionality is provided by integrations. You can connect with popular tools like Facebook Messenger, WhatsApp, Stripe, Zapier, Google Calendar, Microsoft Outlook, and Zoom for a smooth workflow.

💬 Client communication

Automated appointment reminders, notifications, and follow-up messages help maintain effective communication and improve customer satisfaction.

🎯 Website builder

With Calendesk’s website builder, you can create a simple landing page or a complete website for yourself, your products, or your business in just a few clicks. You don’t have to have programming skills to build your page.

💼 Team collaboration

Team management features allow you to coordinate and manage multiple calendars and appointments easily.

🛡️ Security

You can rest assured that your data is secure with Calendesk’s robust security measures. The company continuously monitors the state of its technical infrastructure, trains its employees, observes the procedures applied, and makes needed improvements.

Why Calendesk is better than Calendly?

Generally speaking: You can spread your wings with Calendesk because it gives you more possibilities. ✨

With attractive customization options for booking pages, you can finally create a unique experience. This app also integrates with a variety of tools, expanding its usability beyond the integrations available in Calendly.

In addition, you can take advantage of advanced resource management and team collaboration.

This software offers efficient management options, enabling users to allocate resources like staff and equipment to appointments or events – it’s a feature not available in Calendly.

On the other hand, team management features make it easy to coordinate and manage the schedules of multiple team members. You are able to check out if your employees have available time slots and when customers can sign up for them. In contrast, Calendly’s team collaboration features are comparatively basic.

That’s not all, as Calendesk allows for improved client communication.

With automated reminders, follow-up messages, and different kinds of notifications, you can ensure a seamless user experience beyond what Calendly offers. This will help maintain effective communication and improve customer satisfaction.

Another reason why you should choose Calendesk it’s its time zone detection feature. This option ensures efficient scheduling for users and clients across different time zones. No matter if your client is from the Philippines or Spain, this popular scheduling tool will plan a meeting without conflicting with another.

Calendesk offers pricing plans designed to cater to different business sizes and needs, from solo entrepreneurs to large organizations, providing plans filled with more features. In truth, Calendly has a free plan, which Calendesk lacks, but this plan is so poor (for example, you can only connect one calendar) that it’s not enough for your business needs.

Calendesk also boasts its commitment to customer support and user experience.

It’s a key differentiator, providing users with prompt assistance and guidance compared to Calendly’s more limited customer support options.

Here is the list where we have gathered the most important information about Calendesk and Calendly. 👇

  1. Customization
    • Calendesk: Offers enhanced customization options for booking pages, creating a unique, branded client experience.
    • Calendly: Provides limited customization options.
  2. Resource Management
    • Calendesk: Features advanced tools for allocating resources like staff and equipment to appointments or events.
    • Calendly: Resource management tools are not available.
  3. Team Collaboration
    • Calendesk: Superior team management features for easy coordination of multiple team members’ schedules.
    • Calendly: Offers basic team collaboration features.
  4. Client Communication
    • Calendesk: Improved client communication with automated reminders, notifications, and follow-up messages.
    • Calendly: Has limited communication options.
  5. Integrations
    • Calendesk: Seamless integration with a wider variety of tools, such as Zoom and Microsoft Outlook.
    • Calendly: Provides limited integration options.
  6. Global Adaptability
    • Calendesk: Includes a time zone detection feature for efficient scheduling across different time zones.
    • Calendly: Lacks efficient global appointment management.
  7. Pricing Plans
    • Calendesk: Offers tailored pricing plans catering to different business sizes and needs.
    • Calendly: Features tiered pricing plans with less flexibility.
  8. Customer Support
    • Calendesk: Provides responsive customer support and a commitment to user experience.
    • Calendly: Limited customer support options.

The facts speak for themselves, and you can try Calendesk for free today.

As you have a 14-day trial period, you can use this app for two weeks, and then you will see that it will be a long friendship.

Other Alternatives to Calendly


Appointlet aims to simplify the booking process for service-based businesses. With a clean interface and easy setup, it’s an attractive option for those looking to start scheduling appointments quickly.

However, its limited customization options and lack of a mobile app can be a drawback for some users., an all-in-one booking system, offers robust features such as custom booking pages, automated reminders, and client management.

While its versatility can be a strong point, the learning curve might be steep for those seeking a more straightforward scheduling tool.

Acuity Scheduling

Acuity Scheduling provides a flexible platform for businesses to manage their appointments, classes, and workshops. With features like time zone detection and customizable intake forms, it caters to a wide range of scheduling needs.

On the flip side, Acuity’s pricing might be a barrier for smaller businesses or solopreneurs.


Bookafy focuses on providing a seamless experience for both the scheduler and the end user. Its features include unlimited appointment types, customizable booking pages, and integrations with popular calendar apps.

However, it lacks some advanced features offered by its competitors, such as group bookings and video conferencing integrations.


10to8 is a versatile scheduling tool designed to help businesses reduce no-shows and increase productivity. With features like two-way calendar sync, automated reminders, and client communication tools, 10to8 caters to a variety of needs.

The primary concern for potential users might be the lack of customization options compared to other alternatives.

The final Verdict

The ideal scheduling tool ultimately depends on your specific requirements and preferences.

Calendesk, with its ease of use, competitive pricing, and exceptional customer support, stands out as a strong online appointment scheduling tool. That’s why it seems to be the best Calendly alternative.

You can also consider other options such as Appointlet,, Acuity Scheduling, Bookafy, and 10to8. Each of them has unique strengths and some weaknesses.

However, when evaluating alternatives, consider factors such as pricing, ease of use, customization options, integrations, and customer support.


Now you know a lot about Calendly and its alternatives. While Calendly has long been the go-to scheduling tool for many, it’s not the only option available.

Calendesk, in particular, is a tool worth checking out. It’s a reliable and feature-rich platform for businesses of all sizes. However, the final decision should be based on your unique needs and priorities.

Take the time to explore and evaluate each scheduling tool and select the one that best aligns with your goals and workflow.

Visit Calendesk, and happy scheduling! 💻

Frequently Asked Questions

What are the top scheduling tools available as an alternative to Calendly?

Some of the top scheduling tools available as alternatives to Calendly include Calendesk, Appointlet,, Acuity Scheduling, Bookafy, and 10to8. Each tool offers unique features and functionalities that cater to different user needs and preferences.

How does Calendesk stack up against Calendly and its competitors in the scheduling software market?

Calendesk offers a powerful and user-friendly scheduling solution that compares favorably with Calendly and other competitors. It provides more customization options, advanced resource management, superior team collaboration, better client communication, and smooth integrations with popular tools. Calendesk also offers tailored pricing plans for businesses of different sizes, making it a flexible and attractive option.

Are there scheduling tools similar to Calendly that offer free plans?

Yes, there are scheduling tools that offer free plans similar to Calendly. For example, Appointlet and 10to8 both provide free plans with basic scheduling features. These free plans can be a good starting point for individuals or small businesses with limited needs and budget constraints.

What advantages does Calendesk provide when compared to Calendly?

Calendesk offers several advantages over Calendly, such as enhanced customization, advanced resource management, superior team collaboration, better client communication, and smooth integrations with a wider variety of tools. Calendesk also has a strong focus on customer support and user experience, providing prompt assistance and guidance to users.

What criteria should I consider when selecting the most suitable scheduling tool for my business?

When selecting the most suitable scheduling tool for your business, consider factors such as pricing, ease of use, customization options, integrations (for example, with Google Calendar), customer support, and the specific features offered by each tool. It’s essential to evaluate how well each scheduling solution aligns with your business needs, goals, and workflow to make an informed decision.

What is appointment scheduling software, and how can it benefit my business?

Appointment scheduling software is a tool that allows businesses and individuals to schedule appointments, meetings, and group meetings through an online platform. It often includes features like calendar integrations with Google Calendar or Microsoft Teams, customer relationship management, and booking page customization. By using scheduling tools like Acuity Scheduling or other popular scheduling tools, you can streamline the booking process, reduce manual errors, and enhance customer experience.

How do I choose the right appointment scheduling software for my needs?

Choosing the right appointment scheduling software depends on your specific requirements, such as the size of your team, the nature of your appointments, and your budget. Consider features like team scheduling functionality, group scheduling capabilities, and integrations with existing tools like Microsoft Bookings. Many providers offer a free trial, allowing you to test the software before committing. Comparing features, pricing, and customer reviews can help you find the best fit.

Can I find free scheduling software, and what are the limitations of using a free version?

Yes, many scheduling tools offer a free plan with basic functionalities for appointment scheduling and meeting scheduling. However, free versions often come with limited features, such as restrictions on the number of appointments, lack of advanced customization, or limited customer support. Depending on your needs, a free version may be suitable for small businesses or personal use, but upgrading to a paid plan may be necessary for more comprehensive scheduling needs.

What are some Calendly alternatives for online scheduling, and how do they compare?

Calendly alternatives for online scheduling include Acuity Scheduling, Microsoft Bookings, and other scheduling apps. These alternatives may offer different pricing structures, features, and integrations. For example, some may provide more robust customer relationship management options or unique team scheduling functionality. Comparing the most popular scheduling tools based on your specific needs and preferences will help you find the best alternative for your business.

How can scheduling software integrate with my existing calendar, such as Google Calendar?

Most appointment scheduling tools offer calendar integrations with popular platforms like Google Calendar. This integration allows you to sync your appointments and schedule meetings directly from the scheduling app to your existing calendar. It helps in avoiding double bookings and ensures that all team members have access to the updated schedule. Integration is usually straightforward, with step-by-step instructions provided within the scheduling software.

Can I use scheduling software for group meetings, and what features should I look for?

Yes, scheduling software can be used for group meetings, making it easier to coordinate multiple participants’ availability. Look for features like group scheduling options, the ability to set up recurring meetings, and integration with collaboration tools like Microsoft Teams. Some scheduling tools may also offer specific functionalities for managing large group meetings, such as automated reminders, participant tracking, and customizable booking pages. These features can enhance the efficiency and effectiveness of scheduling group meetings.


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