How to Pick Best Meeting Scheduling App for Your Business

Read time: 7 minutes

How to Pick Best Meeting Scheduling App for Your Business

Online scheduling software, for instance appointment booking tools, are useful solutions used by businesses for multiple reasons, including businesses from the service industry that offer various meetings.

If you’re here, you’re probably considering implementing one of these tools. If that’s so – well done! You couldn’t have arrived at a better address.

Today’s focus indeed is on meeting scheduling apps – why you may need one, what benefits it gives and what to look out for when you’re trying to pick the best one.

Why should you get a scheduling app for your meetings? Benefits

Meeting scheduling apps offer numerous benefits to the users. From improving internal management processes to providing overall better customer service – the scope of the advantages waiting for businesses like yours is very wide.

Let’s look at them more closely:

  • Saved time

Like most tools and types of software, a reliable meeting scheduling platform will essentially be your biggest time saver. That’s because 99% of the booking process takes care of itself without any involvement from your side once you get everything set up and running.

All you do is insert your availability into your calendar and that’s it – customers book meetings, the invoice system will issue receipts, customers pay and get a notification about the meeting enough in advance. You no longer need to spend time answering a lot of phone calls, managing bookings, issuing invoices and sending appointment reminders.

This way, you can focus on more important aspects of your business while your calendar is filling up with new appointments. Pretty convenient, right?

  • Business open 24/7

Moving on, let’s look at your business’s availability. How many hours per day are you currently accepting bookings? Is it just in the morning, once a week or purely during the typical business hours (Monday – Friday, from 9 to 5)?

Unless you’re allowing customers to book meetings with you 24 hours per day, 365 days a year – a meeting booking platform will always outperform your current approach.

That’s because platforms like this are practically constantly open (with the only exceptions being software updates) – so that your customers can book their next meeting with you at all times – during Christmas dinner, at 3 o’clock in the morning or on a Sunday hike in the woods.

It doesn’t matter how and when they want to do it as long as they have access to the Internet – and who doesn’t today?

  • Increased booking volume

While you’re saving time and getting your calendar filled up, you will also notice that your booking volume has significantly increased.

Effective booking platforms give businesses a chance to be visible in various places – social media, Instagram comments, their website, mobile app and more. All thanks to useful integrations that allow you to really put your business out there and improve your customer acquisition efforts. Whether you want to get new customers through Facebook or your own website, a good meeting platform will be there to help with all of that.

Features of a reliable scheduling app for your meetings – what to look out for?

Now that you know the attractive advantages of scheduling tools, it’s time you find out the factors distinguishing good from weak choices.

As you may suspect, there are specific features and aspects that you should look out for and pay attention to. If you don’t look at them now, chances are you’ll end up with a tool that won’t deliver on its promise.

Further into your journey with a solution like this are wasted time, money and energy. Now, no one wants that, right?

Here’s what should be of importance to you:

  • Email, SMS & push notifications

First of all, if a meeting scheduling tool is supposed to save you time, it should have features that allow it. This is where various types of automatic notifications come in handy.

They take the weight of reminding customers (which can get forgetful sometimes) about appointments off your shoulders by sending direct notifications to your customers’ phones automatically.

It’s worth nothing a reliable solution will offer more than one notification method, for example email, SMS, as well as push notifications,

  • Various payment methods

Moving on, you may want to seek different payment methods from the best meeting management software. Cash at desk, prepayment, pay now-pay later – there are plenty of possibilities that you could be interested in.

A weak solution won’t be flexible on this level, and a well-performing one will offer modern options to choose from – all so that you can really tailor the platform to the needs and expectations of your customers.

  • Mobile app & online platform

What if we told you that customers can book their meetings using a mobile app AND an online platform? Imagine how convenient this would be.

Now, if you do enough research, you will quickly notice that high-quality mobile applications for booking management often come with an online platform. But that’s not everything. A lot of the time there also are other solutions that can allow you to book meetings – a website and landing page builder, to name a few examples.

If you’re looking to create the ultimate booking experience, do look for a tool allowing various booking methods – that’s how you distinguish good from rather ineffective ones.

  • Integration possibilities

As for integration possibilities, it’s important that the tool you pick is easily integratable with the ones you’re currently using. Alternatively, a stable platform will offer its own set of available integrations so that you can create a unified experience that works smoothly and effectively on all sorts of levels.

Facebook Messenger, Google Calendar, Zoom, Zapier – these are some examples of possible tools you might need to integrate with your new booking system. Thus, make sure your chosen option allows for that.

  • Reasonable pricing

Finally, let’s talk about money. Surely you will be coming with some sort of a budget in mind. It’s important to remember that the prices of tools may vary significantly – depending on the complexity of your needs, your organisation size and appetite for various integrations, to name a few examples.

However, be aware of overly overpriced apps that will only charge you money, and nothing more. The best thing you could do price-wise is to undertake some initial research and get an idea of the numbers in this field. Here, websites like Capterra or G2 are good places to start.

While it’s wise to have a budget in mind, remember that it’s worth being flexible sometimes because you never know how greatly your experience can improve by increasing the budget by just a dollar or two.

Why should you choose Calendesk?

A platform that is capable of meeting all your demands, even the most sophisticated ones, is Calendesk – calendar appointment booking system. It’s reasonably priced, offers attractive integrations and provides great user experience. More on that here:

  • Easy implementation process

First of all, you’ll be happy to hear that Calendesk requires absolutely zero coding skills. Now, that’s pretty awesome if you’re not necessarily a coding expert or don’t really have a budget to pay someone for a tool implementation.

The whole implementation process takes very little time and is extremely easy to navigate.

Whether you have a small customer base or a large one, you’ll be able to get yourself set up in minutes and start taking advantage of online booking.

  • Best price vs value ratio

Calendesk’s focus is on value and user satisfaction rather than profit – that’s why it provides the best price:feature ratio.

For a small amount of money compared to the competitors, you’ll get access to modern and high-quality tools that will contribute to further growing your business.

With no fixed contracts and a completely flexible, cancel-anytime type of a subscription plan, you can easily opt in and out of Calendesk (although we would rather if you stayed with us!).

  • Solution rich in intuitive and responsive features

Like we mentioned, Calendesk offers high-quality tools – both for you as a business owner as well as your customers, who will be booking meetings with you through Calendesk’s platform.

If things like:

  • a website and landing page builder,
  • a booking system,
  • access to extensive statistics,
  • expanded email and SMS packages,
  • newsletter,
  • privacy policy and terms,
  • integrations (Zoom, Google, Facebook, InvoiceOcean),
  • API access

to name a few examples, drive your interest – Calednesk is for you.

With 3 different subscription and feature plans to choose from, you’ll quickly fall in love with how innovative and modern Calendesk is.

Since Calendesk is also a tool that allows you to do everything on autopilot, you will save loads of time and be able to focus on more important levels of your business.

Online meeting scheduling software – solution made for your business

We hope you enjoyed this short but highly informative article.

Scheduling meetings can be a tedious and time-consuming task, both for you and your customers – but it doesn’t have to be. That’s because tools like Calendesk are here to change it and improve your workflows.

A good scheduling platform will take care of everything for you. It will save you a lot of time and energy by making it easier to manage your bookings, payments and improving the overall customer experience.

If you’re ready to get a booking app – make sure you look into Calendesk’s features more.

Other than that, good luck with managing your bookings!


Get started with your own online booking system in minutes